GROW A GREAT CAREER WITH THE COMPANY THAT GROWS GREAT BRANDS!

At AVI International, a division of AVI Limited, we are driving growth across Sub-Saharan Africa and global markets, expanding our iconic brands into emerging markets like Botswana, Namibia, and Zambia as well as other strategic regions globally. 

We’re looking for a passionate Senior Accountant / Assistant Finance Manager to join our AVI International Division in Botswana, Gaborone. In this role, you will ensure all Financial documentation and system information is accurate, up to date, and complies with regulatory, audit, and Finance Shared Services requirements. Act as a conduit and coordinate documentation flow between AVI Finance Shared Services and local vendors. Able to prepare management accounts and provide other financial administrative services to ensure efficient, timely and accurate payment of accounts. To provide timely proactive financial evaluation, information and advice that enable management to develop and execute effective plans and take informed business decisions. Help build strong financial and commercial awareness within all functions, including an effective internal control environment.                    

Reporting Structure: 

Reports to: Financial Manager

Direct Reports: 10 direct reports 

Financial Management 

• Manage the Supplier account by following up for invoices and credit notes or any other information that may be required to resolve queries 
• Ensure that all the payments are reflecting on SAP to update the supplier accounts. 
• Provide detailed and insightful monthly reporting to management on the performance of the operation.
• Establish and maintain Financial Analysis tools relating to Sales, Marketing, Operations, Logistics, and other functional area.
• Key role player in the annual budgets and quarterly forecasts.
• Maintain monthly cut-off procedures in line with AVI Group requirements.
• Ensure data is reported on a monthly and quarterly basis as required.

Operational Focus

• Review vendor reconciliations on a monthly basis before supplier payment processing 
• Assist with resolution of Supplier queries timeously, efficiently and amicably first time. 
• Ensure that non-compliant or incorrect invoices are checked and returned invalid invoices for Tax purposes, incorrect name, incorrectly charged, etc. to Suppliers in writing either by fax, e-mail or postal-mail and follow up with a telephone call. 
• Ensure filing of query documents is in alphabetical and supplier sequence for easy access and MRBR queries in an “Awaiting Credit note File, also in supplier and alphabetical sequence. Follow up with relevant persons or suppliers regularly until resolved (at least twice a week). 
• Ensure that filing of all documents in the supplier file is in invoice number sequence, with the supporting documents viz. Original Invoice, Delivery Note, Purchase Order and GRN. 
• Review reconciliations of vendors, local and foreign Creditors accounts monthly before payment processing 
• Prepare the cheque requisition for approval by the Finance Manager adhering to credit control policies and process once approved 
• Submit a schedule of bank instruction for the day to the bank, authorized by two signatories. Stamped copy (by bank) should be filed; after submission to the bank.

Relationship Management

• Maintain contact between NBL and AVI International Finance department, including co-ordination of standard cost processes.
• Attend to and resolve queries on MRBR (Blocked Invoice) Report with Buyers and site personnel and Supplier if required on the following: Invoice is billed to NBL; Invoices reflect POD and GRN Numbers and matches with GRN. 
• Process EFT payments for both local and foreign suppliers 
• Provide internal and external auditors with all assistance as required during the year.
• Manage general administration policies and procedures including insurance and other contracts.
• External liaison with:
  • Third party Distributors/other service providers.
  • External Auditors

People Management

• Make recommendations regarding staff training needs. 
• Manage team performance through effective management of discipline, proper setting of goals, provision of coaching, on-going monitoring of progress, management and understanding of customer satisfaction

Experience that set you up for success:                        

• 5 – 10 years of financial management reporting and analysis experience 
• Pricing and General Ledger
• Budgeting and Forecasting
• Taxation

Qualifications & Certifications that will contribute to your success:

• A Degree in Accounting
• CA / ACCA/ MBA

Additional Requirements that will enhance your impact for success: 

• SAP
• Advanced Excel Skills
• Essbase