• REQUIREMENTS

Matric/Grade12 Certificate plus a recognised 3-year National Diploma or
Degree in Office Management and Technology / Public Management /
Management Assistant / Secretarial or any other relevant qualification. Must
have a minimum of 3 to 5 years relevant work experience in rendering support
service to Senior Management. Supervisory experience will be an added
advantage. Must have a valid driver’s license. Must be computer literate.
Competencies, Knowledge, and Skills: Must have knowledge and
understanding of relevant legislation, prescripts, policies, and procedures.
Basic knowledge of Financial Management. Record management of
documents. Good telephone etiquette. Sound planning and organising skills.
Good people skills. High level of reliability. Written and verbal communication
skills. Ability to act with tact and discretion. Ability to do research, analyse
documents and situations. Maintain confidentiality. Willingness to work extra
hours when required.

• DUTIES

Provide a secretarial support service to the principal. Performs advanced
typing work. Operate and ensure that office equipment is in good working order.
Records the engagements of the principal. Coordinates with and advises the
principal regarding engagements. Compiles realistic schedules of
appointments. Renders administrative support services. Ensures effective flow
of information and documents to and from the office of the principal. Ensures
the safekeeping of all documentation in the office of the principal in line with
relevant legislation and policies. Ensures that travel arrangements are well
coordinated. Handles the procurement of standard items like stationery,
refreshments for the activities of the principal and unit. Obtains the necessary
signatures on documents. Provides support to the manager in the office of the
principal regarding meetings. Records minutes, decisions or resolutions taken
and communicates to relevant role players, follow-up on progress made.
Coordinates logistical arrangements for meetings when required. Keeps record
of expenditure commitments, monitors expenditure and alerts the principal of
possible over and under spending. Checks and correlates BAS reports to
ensure that expenditure is allocated correctly. Remains up to date with the
prescripts, policies, and procedures applicable to his /her work terrain to ensure
efficient and effective support to the principal. Remains abreast with the
procedures and processes that apply in the office of the principal.

• ENQUIRIES

Ms M Hlatshwayo/Mr P Motai Tel No: (011) 692 4004 Ext. 1010/1061/1062

• APPLICATIONS

Please hand deliver your application or email it to PA@westcol.co.za in a pdf
format and as one attachment, quoting the relevant reference number to the
Principal, Western TVET College, Corporate Office, 42 Johnstone Street,
Randfontein, 1760.

• NOTE