• REQUIREMENTS

Mandatory Minimum Requirements: A qualification at NQF 6 in Secretarial
Studies / Office Administration or Management / Public Administration /
Business Administration as recognised by SAQA. 3–5 years of experience in
rendering an office support service to Senior Management in a private or public
environment. Key Requirements: Proven experience providing high-level
administrative support to senior managers (diary, meetings, briefings). Strong
office and records management skills, including National Archives compliance.
Excellent minute-taking, drafting and editing skills for correspondence and
briefing notes. Experience coordinating complex travel (local and international)
and protocol arrangements. Ability to coordinate meeting logistics and provide
secretariat support for governance structures. Confidentiality and discretion in
handling sensitive information and screening documentation. Good computer
literacy (MS Office) and experience with filing/MIS systems. Strong
interpersonal and stakeholder liaison skills across government and external
partners

• DUTIES

Executive office management and coordination: Manage administrative
operations of the DDG’s Office; supervise and coordinate support staff and
maintain office systems and registers. Executive administrative support to the
DDG: Manage and prioritise appointments and engagements; prepare
pre-meeting briefing packs; draft and quality-assure correspondence and
submissions. Strategic coordination of submissions and information flow:
Screen and prioritise incoming documentation; ensure timely flow of
submissions and confidential handling of sensitive matters. Meeting and
governance support: Coordinate meetings chaired or attended by the DDG;
compile meeting packs; record minutes and monitor implementation of
decisions. Stakeholder liaison and communication management: Act as
coordination point between the DDG’s Office, Ministry and internal/external
stakeholders; coordinate responses to parliamentary and stakeholder
enquiries. Financial and resource administration: Monitor the DDG Office
budget and expenditure; prepare documentation for budget adjustments and
liaise with CFO/Corporate services. Executive travel and event coordination:
Arrange travel, prepare itineraries and briefing notes; liaise with travel agencies
and manage protocol for international engagements.

• ENQUIRIES

Ms U Pitse Tel No: (012) 394 1563 / L Mdashe Tel No: (012) 394 3103 / V
Mazibuko Tel No: (012) 394 5608

• APPLICATIONS

applications@thedtic.gov.za

• NOTE