• REQUIREMENTS

Minimum requirements: Applicants must be in possession of a Grade 12
Certificate. Job related knowledge: Computer literacy (Microsoft Word,
Microsoft Excel, PowerPoint, etc.) Job related skills: Good telephone etiquette,
Sound organisational skills, Good people skills, Computer literacy, Language
skills and ability to communicate well with people at different levels and from
different backgrounds (both written and verbal), Ability to act with tact and
discretion.

• DUTIES

Provide a secretariat / receptionist support service to the Director. Receive
telephone calls and refers the calls to the correct role players if not meant for
the relevant senior manager. Record appointments and events in the diary.
Types documents for the senior manager and other staff within the unit on a
word process. Operate office equipment e.g. computers and photocopiers.
Provide a clerical support service to the Senior Manager. Liaise with travel
agencies to make travel arrangements. Check arrangements when relevant
documents are received. Arrange meetings and events for the senior manager
and the staff in the unit. Identifies venues, invite role players, organise
refreshments and sets up schedules for meeting and events. Process the travel
and subsistence claims for the unit. Process all invoices that emanate from the
activities of the work of the senior manager. Records basic minutes of meetings
of the senior manager where required. Draft routine correspondence and
reports. Do filling of documents for the senior manager and the unit where
necessary. Administer matters like leave registers and telephonic accounts.
Receive, records and distributes all incoming and outgoing documents. Handle
the procurement of standard items like stationary, refreshments etc. Collects
all relevant documents to enable the Director to prepare for meetings. Remains
up to date with regard to prescripts / policies and procedures applicable to her
/ his work environment to ensure efficient and effective support to the senior
manager. Study the relevant public service and the departmental prescripts /
policies and other documents to ensure that the application thereof is
understood properly. Remain abreast with the procedures and process that
apply in the office of the senior manager

• ENQUIRIES

Ms P Ledwaba Tel No: (012) 337 3657

• APPLICATIONS

Applications can be submitted by hand delivered during office hours to: 524
Stanza Bopape and Steve Biko Street, Arcadia, Pretoria, 0001 or by email to
Post34@dlrrd.gov.za

• NOTE