• REQUIREMENTS

Mandatory Minimum Requirements: Senior Certificate with a Secretarial
Certificate or Diploma. 1-2 years’ experience in a Secretarial or Office
Management environment. Key Requirements: Experience providing
secretarial and administrative support to senior management. Strong
telephone, reception and diary management skills. Advanced typing, drafting
and document preparation skills. Experience compiling reports, maintaining
records and managing filing systems. Ability to coordinate meetings, prepare
agendas, take minutes and follow up on actions. Experience arranging travel,
accommodation and S&T claims, and handling office procurement. Good
computer literacy (Microsoft Office Packages) and ability to use standard office
equipment. Discretion, confidentiality and strong interpersonal skills in dealing
with stakeholders.

• DUTIES

Provides a secretarial/receptionist support service to the manager: Receive
telephone calls, exercise discretion on call routing, finalize routine enquiries,
perform advanced typing and operate office equipment. Record the manager’s
engagements, manage appointment schedules and advise on the urgency of
meeting requests. Renders administrative support services: Ensure the
effective flow and safekeeping of information and documents, compile reports,
respond to enquiries and draft documents as requested. Coordinate travel
arrangements, prepare advances and S&T claims, handle accommodation
bookings and process stationery and office requisitions. Provides support to
manager regarding meetings: Scrutinise meeting documents, compile packs,
prepare briefing notes, record minutes and follow up on decisions and actions.
Coordinate logistical arrangements for meetings and staff/unit sessions.
Supports the manager with the administration of the manager’s budget: Collect
and coordinate budget documents, assist with MTEF inputs, monitor
commitments and expenditure, and check BAS reports for correct allocation.
Provide administrative and financial support of the office: Arrange Chief
Directorate meetings, prepare annual schedules, support one-on-one
meetings, prepare agendas and minutes, and monitor office expenditure. Order
stationery and office equipment for the office: Ensure requisitions for goods
and services are processed after prior approval and that the office is properly
furnished.

• ENQUIRIES

Ms U Pitse Tel No: (012) 394 1563 / L Mdashe Tel No: (012) 394 3103 / V
Mazibuko Tel No: (012) 394 5608

• APPLICATIONS

Ms U Pitse Tel No: (012) 394 1563 / L Mdashe Tel No: (012) 394 3103 / V
Mazibuko Tel No: (012) 394 5608

• NOTE