Administrative Support Specialist

As the Receptionist (Front Office Administrator), you will be the first point of contact for visitors, clients, and callers, representing Wenzile Phaphama Security with professionalism and courtesy. You will be responsible for ensuring the smooth operation of the reception area while providing administrative support to the Head Office.

Key Responsibilities

• Welcome and assist visitors, clients, and guests in a professional and friendly manner.
• Answer, screen, and direct incoming telephone calls promptly.
• Receive and relay messages accurately and efficiently.
• Manage incoming and outgoing mail, courier deliveries, and correspondence.
• Maintain a clean, organised, and professional reception area.
• Schedule appointments, meetings, and boardroom bookings.
• Maintain visitor registers and issue visitor access passes where applicable.
• Provide administrative support, including filing, scanning, photocopying, printing, and data capturing.
• Maintain office records and filing systems.
• Monitor office supplies and arrange replenishment when required.
• Assist with travel and accommodation arrangements when requested.
• Respond to email and general enquiries or direct them to the appropriate department.
• Support staff with routine administrative tasks.
• Maintain confidentiality of company information and visitor records.
• Report maintenance or security issues affecting the reception area.
• Comply with company policies, procedures, and health and safety requirements.
• Perform any other reasonable duties assigned by management.

Minimum Qualifications and Experience

Essential Requirements:

• Grade 12 (Matric) or an equivalent qualification.
• 1–2 years’ experience in a receptionist, front desk, customer service, or administrative role.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong telephone etiquette and customer service skills.
• Excellent organisational, administrative, and time-management skills.
• Ability to multitask, prioritise work, and perform effectively under pressure.
• High level of professionalism, integrity, confidentiality, and attention to detail.

Advantageous:

• Certificate in Office Administration, Business Administration, Reception, or a related field.
• Previous experience in the security industry or a corporate office environment.

What We’re Looking For

We are looking for a professional, organised, and customer-focused individual who takes pride in delivering exceptional service. The successful candidate must possess excellent interpersonal and communication skills, demonstrate sound judgement and problem-solving abilities, and be able to work independently as well as part of a team. A positive attitude, reliability, adaptability, and a commitment to maintaining a professional image are essential for success in this role.

Pay: From R7 000,00 per month

Work Location: In person

The Small Works Administrator is responsible for the full administrative coordination and support of all Small Works projects from enquiry through to final invoicing and close-out. The role ensures that all CRM, ERP, Pastel, procurement, subcontractor, documentation, reporting, health and safety, and customer administration processes are completed accurately, timeously, and in accordance with company procedures. This position plays a critical role in ensuring projects are well coordinated, profitable, compliant, and delivered efficiently.

Key Responsibilities1. Customer Relationship Management (CRM)

• Capture all Small Works leads and RFQs on CRM with complete customer, site and scope information.
• Maintain accurate CRM lead and job statuses (New, Quoted, PO Received, Scheduled, In Progress, Completed, Won and Lost).
• Create quotations on CRM as instructed, ensuring the correct scope, validity periods and payment terms are included.
• Maintain CRM follow-ups and next actions, ensuring reminders are actioned before due dates.
• Capture won and lost opportunities together with lost reasons and competitor information where applicable.
• Prevent duplicate customer and lead records by checking CRM before creating new entries.

2. ERP & Pastel Administration

• Open all Small Works jobs correctly on ERP and Pastel, ensuring customer details, site information, scope of work, job numbers and cost codes are accurate.
• Create, assign, update and close ERP/Pastel tasks for every project, including:
• Quotations
• Orders
• Scheduling
• Job execution
• Documentation
• Invoicing
• Back-end costing
• Job close-out
• Ensure Sales Representatives’ ERP buckets are updated before weekly meetings.
• Maintain the Work-in-Progress (WIP) list and ensure job statuses remain current.

3. Job Administration

• Raise and process store requisitions for job materials, ensuring correct job number allocation and costing.
• Create and maintain complete job packs including:
• Job Cards
• Scope of Work
• Drawings
• Checklists
• Safety Documentation
• Customer Sign-Offs
• Ensure every job pack contains an approved pre-costing.
• Keep actual project costs updated throughout the project lifecycle.
• Ensure all costs reflect correctly in Pastel and that back-end costs are cleared before project closure.

4. Sales & Commission Administration

• Prepare commission claim schedules for Sales Representatives.
• Ensure commission calculations are accurate.
• Verify commission information agrees with monthly sales reports.

5. Document Control

• Scan all project documentation.
• File Job Cards, Store Requisitions, Daily Diaries, Checklists and Customer Sign-Offs accurately.
• Maintain electronic filing on OneDrive using the company’s approved folder structure and naming conventions.
• Ensure all project documentation is complete, current and easily retrievable.

6. Accommodation & Logistics

• Arrange accommodation and stay-over bookings for technicians and subcontractors.
• Maintain booking confirmations and accommodation records.
• Ensure travel and accommodation requirements are confirmed before work commences.

7. Procurement Administration

• Obtain supplier quotations as requested.
• Place purchase orders following approval.
• Follow up supplier lead times and delivery dates.
• Ensure ordered equipment is received and available before job scheduling.
• Confirm all materials are placed in the designated Stores Holding Area before site mobilisation.
• Escalate any delivery risks immediately.

8. Purchasing Administration

• Compile complete purchasing payment packs containing:
• Supplier Quotations
• Approvals
• Purchase Orders
• Delivery Notes
• Supplier Invoices
• Track procurement from RFQ through to final supplier payment.
• Ensure all supporting documentation is complete before submission.

9. Subcontractor Administration

• Coordinate subcontractor onboarding including:
• Agreements
• Approved Rates
• Banking Details
• Compliance Documentation
• Safety File Requirements
• Maintain the subcontractor register.
• Monitor expiry dates of compliance documentation.
• Obtain subcontractor weekly availability schedules.
• Schedule subcontractors and ensure attendance on confirmed project dates.
• Ensure subcontractors are booked immediately after receipt of customer orders.
• Confirm materials are ordered and available before scheduling.
• Ensure stock is placed in the Stores Holding Area at least one day before scheduled work.
• Obtain Daily Diaries and Job Cards from subcontractors and sprinkler installation teams promptly.
• Ensure annual subcontractor agreements are renewed.
• Obtain updated Proof of Insurance from all subcontractors on the first working day of every month.
• Compile subcontractor payment packs including:
• Job Cards
• Timesheets
• Customer Sign-Offs
• Invoices
• Submit payment packs for approval.

10. Scheduling Support

• Support Sales Representatives and Coordinators with scheduling administration.
• Confirm customer bookings.
• Arrange site access requirements.
• Coordinate technician and subcontractor bookings.
• Ensure all scheduling documentation is complete before mobilisation.

11. Customer Administration

• Send customer confirmations and work notifications.
• Provide customers with project administration updates where required.
• Retrieve Purchase Orders from customer portals.
• Upload invoices to customer portals.
• Email completed Job Cards and supporting documentation to customers.

12. Accounting Support

• Monitor project invoicing continuously.
• Follow up with Sales Representatives to ensure completed jobs are invoiced without delay.
• Ensure all required documentation is available before invoicing.

13. Debtors Support

• Assist management and Sales Representatives with debtor collections.
• Compile supporting documentation packs.
• Provide customer statements and supporting records when requested.

14. Reporting

Prepare and distribute accurate reports including:

• Weekly CRM Report
• ERP Open Jobs Report
• Overdue Task Report
• Ordered Materials Report
• Missing Documentation Report
• Procurement Payment Pack Status Report
• Work-in-Progress (WIP) Report
• Hotlist Report
• Sales Reports
• Year-to-Date Sales Reconciliation

Ensure all reports are submitted accurately and within required deadlines.

15. Small Job Project Coordination

• Assist Sales Representatives by coordinating smaller projects from initiation through completion.
• Manage administration, documentation, procurement, scheduling, invoicing and project close-out.

16. Health & Safety Administration

• Ensure Health & Safety files for company operations and customer sites are completed accurately and on time.
• Audit Safety Files to verify compliance and correct usage.
• Ensure all required safety documentation is maintained throughout project execution.

17. System Discipline

• Complete all CRM, ERP and Pastel tasks by their assigned due dates.
• Close all completed tasks with appropriate notes and supporting evidence.
• Maintain accurate system data at all times.
• Ensure company systems reflect the true status of every project.

Key Performance Indicators (KPIs)

The Small Works Administrator will be measured on:

• CRM data accuracy and completeness.
• ERP and Pastel accuracy.
• On-time job creation and close-out.
• WIP accuracy.
• Procurement turnaround times.
• Documentation completeness.
• Invoice turnaround time.
• Subcontractor compliance.
• Customer document turnaround.
• Reporting accuracy.
• Health & Safety compliance.
• Overall administrative support to the Small Works Department.

Minimum RequirementsEducation

• Grade 12 (Matric).
• Relevant Administration or Business qualification will be advantageous.

Experience

• Minimum 3 years’ administration experience.
• Experience working with CRM and ERP systems.
• Experience in construction, fire protection or engineering administration will be advantageous.

Computer Skills

• Microsoft Office (Advanced Excel, Outlook, Word and Teams).
• CRM systems.
• ERP systems.
• Pastel.
• OneDrive and SharePoint.

Competencies

• Excellent organisational skills.
• Strong attention to detail.
• Excellent communication skills.
• Time management.
• Planning and coordination.
• Problem solving.
• Customer service orientation.
• Ability to work under pressure.
• Ability to manage multiple projects simultaneously.
• High level of accountability and ownership.
• Strong administrative and documentation skills.

Pay: R10 000,00 – R15 000,00 per month

Work Location: In person

1-2 years secretarial / admin experience, preferably in retail / FMCG||Essential / Minimum|0-5 years|

Grade 12/NQF level 4

Financial management skills

Time management

Planning & organising skills

Communication skills (verbal & written)

Sales objective achievement skills

Interpersonal skills

Attention to detail

EXPERIENCE: A minimum of two years’ experience on a busy switchboard as the incumbent will be responsible for handling incoming lines with internal extensions, as well as manning the busy reception area. Must be competent in using all Microsoft Office packages, i.e. Excel, Word, and PowerPoint.

COMPETENCIES: The incumbent must be fully bilingual in both English and Afrikaans and competent in manning a busy switchboard; typing complex schedules in Excel; planning and organising; marketing the centre, filing and general administration duties. Assist with training reports.

ATTITUDE: Must be prompt and professional in managing the switchboard and reception area; must be patient, empathetic and tactful in interactions with people; must be accurate and precise in all typing and able to prioritise work within standard operating routines and procedures; and able to meet deadlines. The incumbent must be able to meet deadlines and manage stress while maintaining a sense of humour

Pay: R8 500,00 – R10 000,00 per month

Work Location: In person

Kindly email cv to recruitment@premiermeats.co.za and advise on availability and current/expected salary.

Key Performance Areas:

Answering the telephone and routing them to the relevant department

Providing administrative support to the management and sales team.

Assisting with general admin tasks & willing to be a general all rounder

Managing and organizing paperwork, files, and other office records

Responding to client inquiries via email and telephone

Maintaining a clean and organized office environment

Assisting with driver trip sheets – collation and submission to HR

Any other duties as assigned by management

Ensure all visitors to the company are received and directed to the correct people promptly

General Administration duties performed as and when required

Ensure that all filing is done accurately and kept up to date

Responsible for overnight mail and courier

Manage all stationery orders for the business

Experience & Qualifications:

Matric Certificate

Excellent telephone and interpersonal skills.

Strong organizational skills with attention to detail.

Ability to prioritize and manage multiple tasks.

Good computer skills, including proficiency in Microsoft Office applications

Willingness to learn and grow with the company

Ability to work independently as well as part of a team.

Previous experience in a receptionist or administrative role is preferred.

Professional demeanor and appearance.

Pay: From R1,00 per month

Work Location: In person

Responsibilities:

• Conduct general administration functions
• Provide administrative support to Maintenance team
• Co-ordinate general the OHASA for all Fair Price sites
• Co-ordinate supplier documents invoices for payment
• Effective Self-Management

Minimum Requirements:

• Matirc
• Administration Certificate
• 1-2 Years Administration Experience
• Microsoft Proficiency
• Drivers License

Should you not hear from us in three (3) weeks, please consider your application as unsuccessful.

Job Type: Permanent

Pay: R6 000,00 per month

Work Location: In person

IZI South Africa (SA) is a leading provider of integrated cash management solutions. We are currently seeking a highly organised and efficient Admin Clerk to join our team.

Main Purpose of Position:

As Admin Clerk, you will play a crucial role in providing full administrative support. The successful candidate will administer company policies and procedures and ensure service excellence and customer satisfaction through effective maintenance of system and continuous improvement.

Main Responsibilities:

Purchase orders

Consumables control and order

Monthly stock take

Customer queries

Pack and capture consumables

Attend to all client queries on consumables

Sending weekly & monthly reports

Filing of paperwork

Health and Safety

Participate in the design/development/review/implementation and monitoring of the departmental safety plans for each year

Participate in safety forums created by the company, such as safety meetings and safety talks

Report all safety incidents to relevant personnel

Discuss all safety incidents and follow-up on assigned activities

Attend safety education and refresher programmes

Comply with safety policies and procedures in the workplace

Distribute safety information as and when required

Wear protective clothing at all times

Competencies:

Knowledge of administrative procedures

Knowledge of Cash Management processes and systems (preferred)

MS Office computer skills

Professional communication skills (written and verbal)

Numerical skills

Delivering exceptional customer service

Collaboration and cooperation with colleagues

Adaptability to changing circumstances

Attention to detail

Ability to work under pressure and meet deadlines

Analytical thinking

Qualifications & Experience:

Grade 12 (Mathematics/Accounting subjects recommended)

Previous working experience within an administrative capacity essential

Computer literacy in MS Office packages required

Demonstrated experience in compiling reports

Previous Cash Management Centre experience would be highly beneficial

Key Responsibilities:

• Provide day-to-day administrative support to the sales team and management.
• Process customer orders, quotations, and returns efficiently and accurately.
• Handle customer inquiries via phone and email, offering product information and order updates.
• Liaise with warehouse and logistics teams to coordinate order fulfilment and deliveries.
• Maintain and update customer accounts, price lists, and stock availability in the system.
• Support sales representatives by preparing reports, sales data, and promotional materials.
• Assist in following up on outstanding quotes and orders.
• Ensure CRM and ERP systems are updated and maintained regularly.
• Handle general office duties related to sales and customer accounts.

Qualifications and Experience:

• Grade 12 / Matric (essential); a sales or business administration certificate/diploma is an advantage.
• Minimum 2 years of experience in internal sales, customer service, or order processing (preferably in a wholesale or retail environment).
• Strong working knowledge of Microsoft Office Suite (Excel, Outlook, Word).
• Experience with sales software, ERP, or CRM systems is advantageous.

If you believe you are the right fit for this role, please send your CV and supporting documents to recruitment@delistationery.co.za with the subject line “Sales Support Administrator”.

Pay: R8 500,00 – R9 500,00 per month

Work Location: In person

Starting salary R12 000pm- R 13 000pm, increases are based on work performance. Office hours: 08h00 to 16h00 Monday to Friday.

Probation period: 12 months.

Uniform to be provided. Kindly email CV to teresa@worldwidetax.co.uk

Start date: IMMEDIATELY

DUTIES AND RESPONSIBILITIES

• Provide front desk reception duties for the office, ensuring a professional and welcoming environment
• Answer, screen, and manage the switchboard efficiently and professionally
• Receive, welcome, and assist on-site clients and visitors
• Manage incoming and outgoing email correspondence
• Issue, track, and follow up on tax reminders
• Maintain control of tax records and related administrative spreadsheets
• Prepare and organise tax files for submission of tax returns
• Perform general administrative and ad hoc duties as required to support the office

SKILLS AND REQUIREMENTS

• Neat, professional appearance with excellent personal presentation
• Well-spoken with strong verbal communication skills
• Excellent telephone etiquette and customer service ability
• Strong attention to detail and high level of accuracy
• Ability to multitask and prioritise workload effectively
• Proficient in Microsoft Outlook, Word, and Excel
• Willingness to travel locally and internationally if required
• Strong administrative ability with good common sense and initiative
• Understanding of tax timelines and basic tax-year awareness
• Fast learner with strong organisational and efficiency skills
• Minimum of 2-year experience in a similar administrative or reception role

Closing Date: 10 August 2026

Pay: R12 000,00 – R13 000,00 per month

Work Location: In person

We are looking for an organised and proactive Sales & Office Administrator to support our day-to-day admin, customer enquiries, sales support and training bookings.

This is a varied role, so we need someone who is confident handling a mix of tasks including CRM updates, quotes, invoicing, customer follow-ups and general office administration.

NICE TO HAVE: Experience in promotional printing, branded merchandise, embroidery or workwear would be a strong advantage.

Main Duties

• Handling customer enquiries by phone and email
• Preparing quotes and following up with customers
• Carrying out sales outreach, including warm and cold outreach to potential customers
• Booking and coordinating health and safety training courses
• Updating CRM records and customer details
• Processing orders and invoices
• Liaising with customers, suppliers and team members
• Supporting general office administration as needed

Requirements

• Previous admin, sales support or office experience
• Experience booking or coordinating health and safety training courses
• Good communication and organisational skills
• Strong attention to detail
• CRM, invoicing and general computer experience
• Flexible, practical and willing to help across different areas of the business

Advantageous

• Experience with promotional products, branded merchandise, embroidery or workwear
• Basic accounts or order processing experience

This role would suit someone who enjoys variety, is comfortable dealing with customers and can keep day-to-day office tasks running smoothly.

Additional:

Fully Remote [ideally residing in Cape Town]

Full-time

Salary bracket: R13 000 – R18 000 p/m commensurate with experience

Work Location: Remote

Please email CV, recent photo, & salary expectation to cv@theremoteunicorn.com

Pay: R13 000,00 – R18 000,00 per month

Experience:

• Health & Safety Training Company Sales: 1 year (Preferred)
• promotional printing, branded merchandise/workwear: 1 year (Preferred)
• Outbound Sales: 2 years (Preferred)
• Cold Calling: 1 year (Preferred)

Work Location: Remote

Role Description This is a full-time, on-site Administrative Assistant role based in Germiston. The Administrative Assistant will handle daily office tasks, including managing correspondence, organizing files, preparing documents, and maintaining records. The role involves answering and directing phone calls, welcoming visitors, scheduling meetings, and supporting executives with calendar management and travel arrangements. The Administrative Assistant will also assist with data entry, basic reporting, and coordination of office supplies and vendor interactions. This position requires consistent professionalism, reliability, and the ability to support multiple stakeholders in a fast-paced environment.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including filing, document preparation, and records management.
• Professional Phone Etiquette and customer-focused Communication skills, both written and verbal.
• Experience with Executive Administrative Assistance, such as calendar coordination, meeting scheduling, and travel arrangements.
• Proficiency with office software (e.g., word processing, spreadsheets, email, and scheduling tools).
• High level of organization, attention to detail, and ability to manage multiple tasks and deadlines.
• Ability to work on-site in Germiston, collaborate effectively with colleagues, and maintain confidentiality.
• Prior experience in an administrative or office support role is preferred; a relevant certificate or diploma is an advantage.

Pay: R4 235,05 – R15 618,54 per month

Work Location: In person

We are looking to hire exceptionally organised, methodical and experienced individuals who thrive in a remote-working environment and enjoy multi-tasking.

If the requirements below align with your qualifications and experience, we look forward to hearing from you.

Job Description:

Location: Remote
Working hours: Applicants need to be available during US week day mornings (EST)
Number of hours required: 40 – 160 hours per month, depending on candidate & client
Job-type: Contract
Rate: Fixed rate per hour, dependent on experience

Responsibilities may Include:
Email management
Administration and file management
Diary and calendar management, scheduling, and reminders
Compiling reports and research
Invoice assistance
Writing and communications
Taking minutes and/or transcribing
Database building and lead generation
Creating presentations
Creating processes
Travel and other planning and booking
Personal errands and purchasing

Mandatory Requirements:
Excellent in English – written and spoken
Excellent communication skills
At least 3 years of corporate work experience
Experience working remotely
High School Diploma or equivalent
Week day availability that allows you to take calls & meet client expectations and deadlines
Microsoft Office proficiency
Familiarity with cloud or online tools such as Asana and Google Workspace
Be tech-savvy and able to adapt to new software quickly
Consistent access to high-speed internet
Own reliable computer with up-to-date software
Contactable references

Preferred Attributes:
Highly organized and methodical
Exceptional attention to detail
Self-motivated and proactive
Quick to learn and adaptable
Excellent time management skills
Professional and discrete
Able to work in a solo environment

Recruitment Process:
Meet qualifying criteria
Submission of form and updated CV
Only shortlisted applicants will be contacted
Submission of short introductory video
Skills assessment
Virtual interview
Reference check

Pay: R165,00 per hour

Application Question(s):

• How long would you like to work for myVA360?

Education:

• High School (matric) (Required)

Experience:

• corporate: 3 years (Required)
• administrative: 1 year (Required)
• remote: 1 year (Required)

Language:

• Fluent English (Required)

Work Location: Remote

Cradock area – Eastern Cape: Our client is seeking a reliable and hardworking Admin Office Assistant to join their team.

‍
This is an entry level position.

MINIMUM REQUIREMENTS

• Grade 12 / Matric (essential).
• A certificate or short course in Administration, Office Management, or similar (advantageous).
• 1–2 years’ experience in an administrative or office support role (advantageous but not essential).
• General Administration skills.
• Excellent telephone etiquette.
• Excellent interpersonal skills.
• Valid driver’s license.

ONLY short-listed candidates will be contacted.

This is an excellent opportunity for someone starting their career in administration who is eager to learn, grow, and gain valuable office experience with training provided and no experience required.

Key Responsibilities:

• Welcome and assist visitors in a friendly and professional manner.
• Answer and direct incoming phone calls and emails.
• Schedule meetings, appointments, and maintain company calendars.
• Provide administrative support to management and other departments.
• Process general office requests and respond to enquiries promptly.
• Order and monitor office supplies and maintain inventory levels.
• Perform additional administrative duties as required.

Requirements:

• Previous administrative experience is advantageous but not required.
• Ability to work independently and as part of a team.
• willingness to learn and develop new skills.

What We Offer:

• Monthly salary of R5,300– R7,000, depending on experience.
• Comprehensive training and ongoing support.
• Opportunities for professional growth and career advancement.
• A friendly, supportive, and collaborative working environment.
• Valuable experience in office administration and business operations.

Pay: R5 300,00 – R7 000,00 per month

Language:

• Afrikaans (Required)
• English (Required)

Work Location: In person

LOCATION: EAST LONDON

We are looking for an experienced PA / Office Manager for our East London office.

DUTIES:

– General office duties, admin & filing

– Orders, invoicing & accounts

– Run the day-to-day office operations

– Travel to clients, meetings & deliveries

– Collect payments & client liaison

REQUIREMENT

– Computer literate: Word, Excel, invoicing

– Strong communication & organizational skills

– Must be based in East London area

Please send CV to: 213terrylew@gmail.com WhatsApp1882902

Start ASAP. Only East London applicants.

Pay: R12 000,00 – R18 000,00 per month

Work Location: On the road

Key Responsibilities:

• Welcoming students, visitors, and staff with excellent customer service.
• Managing switchboard operations (answering and routing calls).
• Handling general front office administration and student queries.
• Maintaining a clean and professional reception area.

Minimum Requirements:

• Age: 18 to 28 years old.
• Location: Must currently reside in Pretoria (Pretoria Town/CBD area).
• Education: Grade 12 (Matric) certificate.
• Skills: Fluent in English, basic computer skills (MS Office), and strong communication abilities.
• Traits: Punctual, neat, friendly, and highly organized.

How to Apply:
Please send your updated CV, a cover letter, and a recent photo to info.oaklandsinstitute@gmail.com with the subject line: "Receptionist Application –

Pay: From R4 000,00 per month

Work Location: In person

You must have MATRIC

Pay: R8 000,00 – R12 000,00 per month

Work Location: In person

The successful candidate will take full responsibility for building, maintaining, and auditing an electronic employee database, ensuring accuracy, compliance, and real-time updates.

Key Responsibilities

• Build and maintain a centralized electronic employee database from scratch
• Capture and manage high-volume employee data (including onboarding and updates).
• Maintain accurate and compliant employee files and records
• Perform regular data audits to ensure accuracy and completeness
• Generate detailed Excel reports (tracking, compliance, headcount, etc.)
• Use advanced Excel functions (pivot tables, VLOOKUP/XLOOKUP, formulas, data validation) daily.
• Work closely with operations and HR to ensure data aligns with site requirements. Handle urgent requests and tight deadlines without compromising accuracy.

Minimum Requirements (Non-Negotiable)

• Proven experience in administration within labour broking, logistics, or high-volume staffing environments
• Advanced Excel skills (you will be tested)
• Experience working with large datasets
• Strong understanding of employee records and data management
• Ability to work under pressure in a fast-paced environment
• High level of accuracy and attention to detail
• Matric and Relevant Qualification
• Must reside within the Benoni area.
• Must have own reliable vehicle to travel to work.
• Must have valid driver’s license.
• Must be willing to work long hours and weekends.

Key Competencies

Extremely organised and detail-driven

Able to work independently and take ownership

Strong problem-solving ability

Resilient and able to handle pressure

Maintains strict confidentiality

Salary: R10000 per month CTC

Important Note

Candidates who do not meet the advanced Excel requirement will not be considered.

Please email your CV to vacancies@tgrc2.co.za

• Subject line: Administrator (Advanced Excel)

Pay: R8 000,00 – R10 000,00 per month

Work Location: In person

About the company
A firm based in London, delivering expert valuation, commercial agency, and advisory services across the UK. With over 25 years of experience supporting a diverse range of clients from developers and investors to legal and financial professionals through precise, strategic, and client-focused solutions.

Requirements

Responsibilities:

• Uploading instructions from lenders onto the internal system.
• Contacting customers to schedule property survey appointments.
• Managing the surveyor’s diary and coordinating appointments efficiently within their area to minimize travel.
• Handling inbound calls from customers requesting valuations.
• Converting leads into sales for valuations (as B2C business increases).
• General administrative tasks and email management (Microsoft Outlook).
• Accessing lender portals and using Microsoft Excel for case management.

Requirements:

• Strong phone manner and communication skills.
• Good organizational and time management skills.
• Logical thinking and ability to coordinate appointments efficiently.
• Sales skills and ability to convert leads.
• General administrative skills (email, basic computer systems).
• Familiarity with Microsoft Outlook and Excel.

Additional Information:

• Remote working position.
• Must be available to work UK hours.
• No specific surveying or property industry knowledge required.

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

We’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems.

This is not just basic data entry.
This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership.

If you’re detail-obsessed and catch mistakes others miss, this role fits you well.

What You’ll DoData Entry & Accuracy (Core Focus)

• Enter and update records in:
• • Salesforce
  • HubSpot
  • Airtable
  • Excel / Google Sheets
• Cross-check entries against:
• • Invoices
  • Contracts
  • Customer and HR records
• Identify and fix:
• • Duplicate records
  • Missing data
  • Formatting inconsistencies

Data Cleaning & Maintenance

• Standardize datasets using:
• • Filters
  • Pivot tables
  • Formulas
• Apply consistent:
• • Naming conventions
  • Categories
  • Data structures
• Perform weekly audits to maintain data quality

File & Record Management

• Organize and maintain files in:
• • Google Drive
  • Dropbox
  • Microsoft SharePoint
• Ensure all files are:
• • Structured
  • Searchable
  • Version-controlled
  • Audit-ready

Reporting & Cross-Team Support

• Generate daily/weekly reports:
• • Transaction logs
  • Status updates
  • Data audit summaries
• Support:
• • Finance (AR/AP entries)
  • Sales (lead/contact updates)
  • HR (employee records)

Compliance & Data Security

• Maintain strict confidentiality of sensitive data
• Ensure compliance with:
• • GDPR
  • HIPAA
  • CCPA

Process Improvement

• Identify recurring data issues
• Recommend:
• • Automation opportunities
  • Better templates
  • Improved workflows
• Help reduce manual errors over time

What Makes You a Strong Fit

• You notice errors instantly
• You are highly consistent and disciplined
• You are comfortable with repetitive, high-volume work
• You take ownership of data accuracy

Required Experience & Skills

• 1–2 years of data entry, clerical, or admin experience
• Strong proficiency in:
• • Excel / Google Sheets (filters, pivots, formulas)
• Experience with CRMs like:
• • Salesforce or HubSpot
• High typing speed with strong accuracy
• Strong attention to detail

Nice to Have (Top Candidates)

• Experience in high-volume environments (finance, e-commerce, healthcare)
• Basic SQL or scripting knowledge
• Familiarity with data cleaning tools
• Exposure to compliance-heavy workflows

What a Typical Day Looks Like

• Enter and update data across CRM and spreadsheets
• Audit records for accuracy and completeness
• Clean datasets (duplicates, missing fields, formatting)
• Cross-check data with source documents
• Generate reports for internal teams
• Organize and maintain digital records

In short:
You ensure the business can trust its data 100% of the time.

Key Metrics (KPIs)

• Typing accuracy 98%
• Error rate < 1%
• Same-day or next-day data updates
• Reports delivered on time
• Clean, structured, audit-ready datasets

Why This Role Stands Out

• Clear, structured work environment
• High ownership over data quality
• Direct impact on business decisions
• Opportunity to grow into:
• • Data Analyst
  • Operations Analyst
  • Reporting Specialist

Apply Now

If you:

• Care about precision
• Work fast without sacrificing accuracy
• Take pride in clean, organized data

This role is a strong fit.

Admin Assistant

Role Description
We are looking for a well-organised and detail-oriented Administrative Assistant to support our team with administration, invoicing, and the maintenance of FSA and HACCP systems. The ideal candidate should be systematic, accurate, and able to manage administrative processes efficiently.

Responsibilities

• Maintain and improve FSA systems

• Assist with HACCP documentation

• Prepare invoices and work with SAGE where required

• Provide general administrative support

• Manage filing and document control

• Help ensure administrative processes and team accountability

Requirements

• HACCP accreditation or experience will be advantageous

• SAGE experience will be advantageous

• Strong administrative and organisational skills

• Accurate, neat and systematic

• Ability to work under pressure and within a team

JOIN THE MAMBO’S TEAM – CASTLE GATE STORE

Mambo’s Castle Gate is looking for a GRV / Admin Clerk to help keep our store running smoothly.

Your Role:

• Receive and check incoming stock against delivery notes and invoices

• Accurately capture Goods Received Vouchers (GRVs)

• Barcode, label, and organise stock

• Maintain accurate inventory records

• Assist with stock takes and investigate discrepancies

• General administrative support for stock control

What We’re Looking For:

✔ Grade 12 (Matric)
✔ Strong administrative and organisational skills
✔ Attention to detail and accuracy
✔ Computer literacy (Excel / stock systems advantageous)
✔ Ability to work under pressure and meet deadlines
✔ Retail or stock control experience is a plus

Employment Equity:
Mambo’s is committed to fair employment practices. All applications will be considered in line with company policy.

Interested candidates can submit their CVs

✨ Come join the Mambo’s way of working – where teamwork, excellence, and customer service meet!